INFORMATION SECURITY CATEGORIES:	PUBLIC	FOR OFFICIAL USE ONLY	CONFIDENTIAL	PROTECTED	#

COMM ACRONYM MEETING NO./YY

NAME OF COMMITTEe – DATE OF MEETING

title of item

Sponsor:	Name and title of executive manager/committee member/executive officer/committee secretary who will champion the item at the meeting
Author:	Name and title of author
Date Prepared:	Date briefing paper finalised
Additional Information:	Name and contact phone number
Decision type:	For approval For noting For recommendation

Brevity is important. Briefing papers should be no longer than is necessary to present all information material to proper consideration of the matter. Please regard 5 pages as a target maximum, and 10 pages as the absolute maximum. Attachments are only to be used if necessary. Sponsors are responsible for the content and presentation of the briefing paper. The Secretariat can provide guidance if necessary.

1.	RECOMMENDATION

That the [insert name of committee]:

Insert draft Resolution	approve/note the proposal/report as at Item #; or recommend to [Council or relevant committee] that it approve/note the proposal/report as at Item #.

2.	EXECUTIVE SUMMARY

Seek to cover this in no more than 3 brief paragraphs.

CONTEXT, CONSIDERATIONS AND ANALYSIS

The committee should be able to make an informed decision based only on the information contained in the briefing paper. The content will depend on the precise topic, and whether the matter is for approval or noting. Consider using dot points rather that lengthy paragraphs. Graphs and tables can often convey the message more effectively than a narrative.

Consistency of format for Council and sub-committee papers is important. Please use sub-headings. Listed below on a non-exhaustive basis are examples (only) of the types of matters which should be considered, and included if relevant:

Context

Strategic alignment – how does this fit with or deliver on the University’s strategic plan or mitigate strategic risk

3.3	Advantages and disadvantages

3.4	Health and safety

3.5	Financial implications – please address the true long term cost and whether the proposal is financially viable and within budget or the capital plan

3.6	Risk analysis – what are the high level risks and have they been mitigated to bring them within the University’s risk appetite

(consider use of a tabular format and risk reference tables if appropriate)

Identified risk including impacts	Risk Rating prior to Treatment	Strategy to manage risk	Risk Rating post Treatment
risk reference tables	risk reference tables

3.7	Legal, compliance and regulatory considerations

3.8	Due diligence

3.9	Implementation, management, resourcing, governance and accountability

3.10	Stakeholder engagement/consultation

3.11	Options considered

3.12	External advice received

3.13	Communications

3.14	Measurement of success

ATTACHMENT/S (only if necessary)

Only if necessary, attach source documents referred to in the paper, for example, business case, dashboard summaries, schematics, maps and other supporting contextual material. Attachments need to be clearly labelled so the reader knows what the document is without having to trace it back through the text. Where there are multiple attachments, please index the attachments below.

Attachment A	[insert name of attachment]