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Curtin University
Secretariat

Frequently Asked Questions

Please use the below to find answers to your frequently asked questions.  Can't find your answer, contact the Secretariat.

Elections are held as needed, dependent on terms of office and casual vacancies in membership that may arise from time to time.

Generally, four weeks are allowed to conduct an election including a Call for Nominations and voting. 

Some vacancies, for example students election to Council are filled in accordance with University Statutes that set out the election time-frame. 

Candidates for all elections are invited to submit a brief statement to be included on the electronic ballot.

The candidate statement is intended to provide information about the candidate and their qualifications, skills and experience for office.  The information should be succinct however adequate to help the voter exercise their choice between candidates standing for election. 

Providing a statement is not obligatory.  However, statements that are provided:

  • must be in the English language and not exceed 150 words in length;
  • be confined to a description of the candidate and of the candidate's qualifications, skills and experience;
  • not contain information that is false, misleading or defamatory;
  • include the candidates full name (in the form in which they have asked for it to be included on the ballot form), contact details and staff or student ID.

In preparing the statement, candidates should note that elected members do not 'represent' the constituencies from which they are drawn, rather they are expected to bring their perspective.  All members, whether appointed or elected, are required by law to act at all times in the interests of the University rather than as delegates representing sectional interests.

Providing a photograph with your candidate statement is optional, however this does allow voters to identify candidates.

The photograph will be included on ballot form together with the candidate statement. 

Photographs should be a recent passport-sized photograph of the head or head and shoulders.

The order in which candidates' names appear on the ballot form is determined at random in the case of an electronic election. 

In the case of postal voting or other approved form of voting, the ballot order is determined by the Returning Officer by lot.

Simply Voting is a secure software used by Curtin University to manage its elections. It allows for the processing of votes by a neutral third party in a transparent manner.

The Simply Voting software allows for the creation of elections with specific dates and times, ballot and elector management, tamper-proof electronic ballots, encrypted and tabulated results and quality security.

Additionally, Curtin University has access to Simply Voting's support team as a virtual part of its election staff to ensure that elections are always being run smoothly.

The Simply Voting system ensures ballot privacy and allows for anonymity of individual votes. Voters will login to the system using a system generated password.  Voters arrive at the Simply Voting gateway by clicking on a hyperlink that is supplied to them for the purpose of voting in the election.

If login is successful, the voter sees a menu listing all ongoing elections in which they are eligible to vote.  The voter clicks on the relevant election link and ballot forms are displayed. The candidates' order is randomly displayed for each voter.

To vote, the voter chooses from the list of candidates, ranking them in order of preference in optional preferential elections.  When ready, the voter clicks the 'Confirm' button. The electronic ballot form with votes as chosen is displayed. A message advising voters to review their choices is displayed, and they may either confirm or change their vote.

To change the selection a voter may select the 'Change' button.  Ballot forms are re-displayed and the voter continues as before until satisfied with their selections.

The voter selects the 'Confirm' button and the vote is accepted, and the screen will show that the voter has voted in the relevant election. Once the elector has confirmed their vote, it will not be possible to vote again in that particular election.

Votes are encrypted and stored in a database and the voters name is marked-off the electronic roll. It is not possible to vote more than once in an election.

Simply Voting is a secure data encrypted system used by the University to record votes in various elections across the University. Simply Voting ensures ballot privacy and it is not possible to determine how any individual vote has been cast. After electors submit a ballot, the results are encrypted and stored in a database and an elector's name is marked off the electronic roll. At this point, electors will not be able to vote in the election again.

The University uses Simply Voting to manage all of its elections.

Yes, Simply Voting can be used for decisions that require a 'Yes' / 'No' style outcome.

Emails generated from the Simply Voting platform may be automatically moved to your Junk or Clutter folders.  In the first instance, check your junk or clutter folders.  If you are unable to locate the email, contact the Secretariat. 

If you have previously unsubscribed to Simply Voting emails received in relation to any other election conducted by Curtin University, you will not have received an email from Simply Voting. 

In order to vote in the current or future elections, you are required to resubscribe to receive Simply Voting emails.  To resubscribe, please contact the Secretariat via email
secretariat@curtin.edu.au