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Curtin University
Secretariat

Frequently Asked Questions

Please use the below to find answers to your frequently asked questions in relation to elections.

 Elections are held as needed, dependent on terms of office and casual vacancies in membership that may arise from time to time.

Generally, four weeks are allowed to conduct an election including a Call for Nominations and voting. 

Some vacancies, for example students election to Council are filled in accordance with University Statutes that set out the election time-frame. 

Candidates for all elections are invited to submit a brief statement to be included on the ballet form.

The candidate statement is intended to provide information about the candidate and their qualifications/experience for office.  The information should be succinct however adequate to help the voter exercise their choice between candidates standing for election. 

Providing a statement is not obligatory.  However, statements that are provided:

  • must be in support of the candidates own candidacy:  A candidate statement must not be used to promote any other candidate;
  • must not exceed 150 words in length.  The Returning Officer reserves the right to edit a candidate statement back to 150 words or less.

In preparing the statement, candidates should note that elected members do not 'represent' the constituencies from which they are drawn, rather they are expected to bring their perspective.  All members, whether appointed or elected, are required by law to act at all times in the interests of the University rather than as delegates representing sectional interests.

Providing a photograph with your candidate statement is optional, however this does allow voters to identify candidates.

The photograph will be included on the ballot form together with the candidate statement. 

To avoid distorted photographs, head and shoulder passport style images are preferred.  Only .jpeg files are accepted for photographs.   

The order in which candidates' names appear on the ballot form are determines by lot by the Returning Officer.  

In the case of an election conducted using eVote, the order of candidates will be determines at random by the voting software. 

The eVote system ensures ballot privacy and it is impossible to find out how any individual voter voted. Voters must authenticate their identity using both their Curtin University identity number and their password (the one that gives them access to all of Curtin's electronic information).  Voters arrive at the eVote gateway by clicking on a hyperlink that is supplied to them for the purpose of voting in the election. They log in to vote using their LDAP identity (Curtin University ID number and password).

If login is successful, the voter sees a menu listing all ongoing elections in which they are eligible to vote.  The voter clicks on the relevant 'Vote Now!' link. Ballot forms are displayed. The candidates' order is randomly displayed for each voter.

To vote, the voter chooses from the list of candidates, ranking them in order of preference in optional preferential elections.  When ready, the voter selects the Confirm button. The ballot form with votes as chosen is displayed. A message advising voters to review their choices is displayed, and they may either confirm or change their vote.

To change the selection a voter may select the 'Change' button.  Ballot forms are redisplayed and the voter continues as before until satisfied with his or her choices.

The voter selects the 'Confirm' button and the vote is accepted.  If the voter is eligible to vote in other elections the 'Vote in Other Elections' screen is redisplayed; otherwise the screen shows that the voter has voted in the relevant election.

Votes are encrypted and stored in a database and the voters name is crossed out on an electronic roll. It is not possible to vote more than once in an election.

eVote is a secure data encrypted system used by the University to record votes in the election of members, eVote ensures ballot privacy and it is impossible to find out how any individual voted. Each ballot contains a tamper-proof, encrypted serial number set to expire after a fixed period of time. When electors submit a ballot, the results are encrypted and stored in a database and their names are crossed out on an electronic roll. They will not be able to vote for this election again.

The University uses eVote in the majority of cases for the election of members.  Some University Statutes do not provide for the use of an electronic voting, for example the election of staff members to the University Council under the Curtin University of Technology Act 1966, and the election of Student members to Council.  In situations where an electronic voting system is not used a paper-based postal vote system is employed and the votes counted manually.

Yes, eVote can be used for decisions that require a 'Yes', 'No' type outcome